Senior AP Specialist

Job Summary:

We are searching for a skilled senior accounts payable specialist to join our accounts payable team to help process invoices, track, and record payments in an accurate, efficient, and timely manner

Duties/Responsibilities:

• In charge of data entry, validation, and processing of various types of invoices like general overhead, subcontractor, and employee travel reimbursements

• Ensure that all supplier invoices are valid and captured accurately, to the relevant vendor contract/terms utilizing the company’s chart of accounts completely and timeously in the accounting system

• Setting up supplier payment runs ready for authorization and ensuring all supplier payments are transmitted accurately VIA ACH and weekly check run

• Administrator for the company credit card accounts and ensure that all receipts are matched to the monthly statements and reconciled

• Clear, concise, and courteous engagement with suppliers to obtain supplier statements and resolve all queries or disputes

• Works closely with billing team to ensure vendor/supplier invoices are validated as billable items

• Resolves problems and discrepancies, respond to vendor inquiries, research invoice copies, check billing documentation, and manage other financial processes as needed

• Managing vendors W9 database

• Standardize procedures to generate efficiency in-house and create internal templates to be used by the company

Skills/Abilities:

· Proficient in MS Office (Excel, Outlook and Word)

· A bachelor's degree in business administration, accounting, finance, or related field preferred

· Minimum of 5-year experience as senior specialist with a demonstrated ability to create and implement procedures to generate efficiencies

· Ability to multi-task, prioritize and work efficiently

· Must be reliable and comfortable meeting tight deadlines

· Experience with WinTeam ERP or security service contractor system preferred but not essential

· Multicompany experience preferred but not required

· Experience with leadership roles and display problem-solving capabilities.

· Strong interpersonal and communication skills to interact with employees, superiors, and customers

· Strong analytical and time management skills

· Well planned, organized with keen attention to detail

Location:

· Boca Raton in-office