Seasonal Compliance Administrative Support 2 - Madera

The Wine Group, 22004 Road 24, Madera, California, United States of America Req #1739
Thursday, May 18, 2023
At The Wine Group we are passionate about our people, our future and our wine. We are America’s second largest wine producer by volume with over 1,200 employees globally across 12 locations in California, New York and Australia. We are proud to be responsible for many of America’s most beloved wine brands, including Cupcake, Franzia, Chloe, Concannon, Benziger, Imagery, AVA Grace, 7 Deadly and more. We are dedicated to our culture built on values like entrepreneurialism, innovation, social responsibility and stewardship. To learn about us and our career opportunities, check us out at and then come join the exciting journey at The Wine Group.


The Seasonal Administrative Support 2 reports to the Winery Operations Coordinator and performs a wide variety of compliance and administrative functions for the plant. This is a seasonal position for the harvest season, appx. July/August – Oct/Nov. Ideal candidates will have 3+ years administrative experience, ideally in a manufacturing environment, and are strong with programs like Excel, Word, Outlook, etc.


  • Update visual wine tracking board daily
  • Identify changes needed on cellar workorders prior to closing workorders
  • Ensure ingredient usage data is correct on work orders
  • Complete weekly ingredient inventory
  • Close work orders as needed
  • Update Bills of Lading in wine tracking system
  • Coordinate outbound shipping
  • Verify all crush paperwork is accounted for and filled out correctly
  • Develop and utilizes spreadsheets and databases
  • Download data from JDE, and/or other production systems
  • Provide support to other departments
  • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.


  • Must be 18 years or older at time of hire
  • 2 years prior administrative experience required, ideally in a manufacturing environment
  • High School Diploma or equivalent
  • Excellent communication skills, both written and verbal
  • Demonstrated ability to multi-task and provide follow-up
  • Familiarity with wine movement and terminology preferred
  • Ability to work with minimal supervision
  • Ability to understand departmental operations and procedures
  • Ability to contribute to positive work atmosphere by communicating with clients, customers, colleagues, and management
  • Detail oriented
  • Proficient in Microsoft Excel, Access, Word, and PowerPoint
  • Support and model all company procedures and policies
  • Must embrace and demonstrate The Wine Group Core Values - Performance, Empowered and Cost-mindful, and keep them in mind when making all decisions
  • Demonstrated reliability and punctuality, work effectively in team/crew environment, adherence to all safety regulations and operating procedures


  • Ability to travel between facilities when required
  • Primary work activities are within an office environment
  • Must be able to lift up to 35 – 40 lbs.


  • Hiring Hourly Range Posted: $21.00 - $21.50/hr
  • Actual compensation will be based on factors such as experience; skills, knowledge, and abilities; education; and other position related factors

At The Wine Group, we are proud to be an equal opportunity employer and we are committed to an environment of mutual respect, diversity and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.


Other details

  • Job Family Administrative Support
  • Job Function Cross-Fun
  • Pay Type Hourly
  • Employment Indicator Seasonal
  • Min Hiring Rate $21.00
  • Max Hiring Rate $21.50
Location on Google Maps
  • The Wine Group, 22004 Road 24, Madera, California, United States of America